Archiving
Your archive in the best condition? Youston Group.
If you want it done right, daily archive maintenance and management can be quite time-consuming. Save time and space by outsourcing your archive to Youston Group. With our on-demand retrieval service, any of your documents can be at your disposal in less than 60 minutes.
Our process is simple, efficient and secure:
Pick-up
Storage
Access
Protection ensured
Youston stores your archive in a highly secure, controlled environment which is monitored 24/7. We rely on the latest technology and equipment to guarantee the ideal conditions for your documents: sophisticated fire detection, sprinklers, security & climate control systems.
100% security for your long-term document storage:
- Protection against theft
- Unique Youston archive boxes to protect and track your documents
- Climate control
- Sophisticated fire detection and sprinklers
- No risk of contamination (e.g. by fungus, mold)
- No unauthorized access*
*All our employees are security-screened, properly trained (including data protection / GDPR) and have signed confidentiality agreements.
Documents on demand
Wiith Youston Group you don’t have to worry about accessing your records, even if they are stored and managed externally. Your files and documents are always available and accessible with our user-friendly records management system.
With this system every document can be easily traced. Each of your files and every file box get assigned a unique barcode. This track & trace barcode allows your document to be located and digitized in the blink of an eye. If preferred, the document can also be physically delivered within an agreed upon time frame.
Document retention planning
Need a dynamic retention plan? Our archive specialists can develop one for each type of file, document or record in your archive. Tailormade and fully automated.
Once a document has reached its legal retention period, our archive management system automatically sends a reminder to the responsible Youston personnel informing them about the status of the document.
Certified destruction
Once your documents reach the end of their legal retention period, we offer you the option to physically (and confidentially) destroy them for you. This confidential destruction always complies with the DIN 66399 standard and the destruction requirements specific to the document types.
Why outsource your archive to Youston Group?
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Save or optimize your archive space
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Reduce archive storage & records management costs
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Get a clear and structured overview of your archive
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Access your archive anytime from anywhere
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100% safety and optimal conditions for your files
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Always compliant with rules & regulations
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Dynamic archive management with retention planning
Relevant industries
Public sector
Public sector organizations must manage sensitive data efficiently while ensuring compliance and sustainability. Youston Group provides secure storage and end-to-end solutions to simplify information management.
Healthcare
Youston Group helps healthcare providers balance compliance, data protection, and efficiency with secure document management solutions, allowing them to focus on exceptional patient care
Insurance
Efficient data management is crucial for insurance companies, yet complexity and risks grow as information accumulates. Youston Group helps insurers digitize, secure, and streamline workflows while ensuring confidentiality and compliance.
Financial services
Youston Group helps financial institutions streamline and secure document workflows, ensuring compliance and efficiency in an evolving digital landscape.
Relevant Business processes
Other services
Digitization
Scanned, indexed and backed up online. The future of your archive is digital. Our promise: access from anywhere at any time, 0% risk of data loss and 100% trust.
iGuana iDM
Centrally archive your files with our state-of-the-art software system iGuana iDM: all your documents in one place. Centralized, easily accessible and 100% secure.
Mira Platform
Meet Mira. Our next generation AI platform that processes and interprets large volumes of unstructured documents and data. The data you need? With Mira it’s at your fingertips at the speed of light.
Digital Mailroom
Youston collects your mail for you and makes sure it gets to the right department or employee. From physical to digital, delivered in real-time.
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