Digital Mailroom
Your incoming post distributed digitally and efficiently? Youston Group.
You’ve got mail! And Youston will take care of it. Make use of our digital mailroom service and outsource the processing of all your incoming post. Our mailroom automation experts will get the job done at a fraction of the cost and time, ensuring high efficiency and low overhead.
Collection
Processing
Routing
How it works
All your incoming mail immediately digitally available to the right people, at the right time and in a structured manner.
Our digital mailroom service in only 5 steps:
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Mail collection
We regularly collect all your mail. We pick up your mail at your offices or from your mailbox. You can even have your mail sent directly to our location.
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Digitization
We scan and classify your mail with specialized scanners and software that automatically recognizes all incoming documents and classifies it in the appropriate category.
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Information extraction
All necessary data is extracted from your incoming mail, even in unstructured or multiple page documents. No document is too complex: loan, bank card or mortgage applications, contractual agreements, invoices, forms and questionnaires, reports, etc.
All extracted data is automatically checked and validated. If the accuracy of the data cannot be guaranteed through automatic checking, a check is performed by our trained staff who index the documents manually.
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Distribution to the correct departments/teams/people.
The scanned mail (images & metadata) can be fed directly into your existing workflows, your ERP, your DMS, CRM, HRM or any other IT system or application. It can also get sent directly to the mailbox of the people or departments that are responsible within your organization.
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Physical mail is securely destroyed (unless instructed otherwise)
Confidential archive storage or return are also possible, as requested.
The benefits of our digital mailroom
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Lower cost and optimized efficiency: spend less time handling your mail.
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Same-day document processing.
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Integrated & intelligent data extraction to eliminate manual data entry.
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Enhanced security & compliance with regulatory standards.
Relevant industries
Corporate Sector
Youston Group helps businesses streamline information management with secure, scalable solutions, enabling efficiency, compliance, and innovation in a competitive market.
Public sector
Public sector organizations must manage sensitive data efficiently while ensuring compliance and sustainability. Youston Group provides secure storage and end-to-end solutions to simplify information management.
Healthcare
Youston Group helps healthcare providers balance compliance, data protection, and efficiency with secure document management solutions, allowing them to focus on exceptional patient care
Insurance
Efficient data management is crucial for insurance companies, yet complexity and risks grow as information accumulates. Youston Group helps insurers digitize, secure, and streamline workflows while ensuring confidentiality and compliance.
Relevant Business processes
Other services
Archiving
Free up space and store your documents in our fully controlled facility, managed by professionals. Need 24/7 accessibility? We ensure retrieval within 60 minutes.
Digitization
Scanned, indexed and backed up online. The future of your archive is digital. Our promise: access from anywhere at any time, 0% risk of data loss and 100% trust.
iGuana iDM
Centrally archive your files with our state-of-the-art software system iGuana iDM: all your documents in one place. Centralized, easily accessible and 100% secure.
Mira Platform
Meet Mira. Our next generation AI platform that processes and interprets large volumes of unstructured documents and data. The data you need? With Mira it’s at your fingertips at the speed of light.
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