WE TAKE CARE OF YOUR ARCHIVE

SO YOU CAN FOCUS ON YOUR BUSINESS


We will help you free up space and manage your files: secure archive storage, on-demand access to documents, retention planning, certified destruction, scanning & digitization, digital archiving software, digital mailroom.

TOTAL SOLUTION FOR YOUR ARCHIVE

Managing your archive can become extremely time consuming and expensive. Think of all the processes you need to put in place to guarantee safety and confidentiality of your documents and of the effort involved in ensuring appropriate storage conditions for your valuable documents. You also need to take into account retention periods, develop individual retention plans for different types of documents in your archive and take care of confidential destruction of eligible files. What about business continuity and access to important documents in the event of a disaster?

If you would like to free up space, reduce your records management costs, and make sure that your documents are available physically or digitally whenever you need them, Youston can help! Our team of records & information management (RIM) experts will take care of your document management challenges, store your passive (static) archive, manage your active (dynamic) archive, and help you free up your time and resources to focus on your core business activities.

Storage

We pick up & store your archive

Safe & Secure

We inventory, pick up & store your archive in a controlled environment at our safe & secure storage facility

Archiving

We manage your archive for you

100% OUTSOURCED

We take care of daily management of your active archive, including retention planning & destruction

Availability

Access your archive anytime

Access on demand

We scan or physically deliver the files you need; your documents are always available on demand; track & trace

Digitization

We digitize your documents

Analogue to digital

We professionally scan & digitize all kinds of documents and even entire archives, export them to your DMS

Mailroom

We take care of your mail

Digital mailroom

We collect & digitize all your incoming documents / mail and deliver to the correct recipients in your company

Destruction

We destroy your documents

100% confidential

We identify which documents reached the end of retention period & securely destroy them (with certificate)

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DIGITAL ARCHIVINGAT ITS BEST

EXPLORE SOFTWARE
Youston employee walking through archive storage facility with Youston archive box full of documents

Storage & Archiving

We securely store and manage your archive. Your archive is always available for you to consult, and you can easily request for any document to be either digitized or physically delivered on demand.

  • Full inventory, pick-up & storage of your (passive) archive

  • Efficient day-to-day management of your (active) archive

  • Digitization or physical delivery of documents on demand

  • Retention planning & confidential certified destruction

Save space, reduce records management costs, ensure security, confidentiality & compliance, stay in full control of your archive and still access your documents from the comfort of your desk.

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Scanning & Digitization

We can scan & digitize all kinds of documents for your organization. It is entirely up to you whether you prefer to have only specific documents digitized or your entire archive made digitally available.

  • Secure transport of documents to our digitization centre

  • Professional, high-quality document scanning & indexing

  • Delivery of images & metadata in your preferred format

  • Urgent scanning on demand (delivery within 60 minutes)

Do you wish to combine scanning & digital archiving with physical archiving? No problem! We can safely store your documents & digitize only the ones that you really need or consult regularly.

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iPhone with file cabinets & book cases rising up from the screen (scanning & digitization concept)
Person working on laptop with digital mail icons coming out of the screen (digital mailroom concept)

Digital Mailroom

We will make sure that all your incoming paper documents and post are always available in digital format to the right people in your organization in a structured & timely manner.

  • Pick-up of incoming mail at regular intervals (e.g. P.O. Box)

  • Document capture, scanning & classification, data extraction

  • Routing of digitized mail to your staff, departments, systems

  • Certified destruction of scanned physical documents

Why not outsource your incoming mail processing to us? While we ensure that all your correspondence is processed correctly & efficiently you can devote your energy to your core business.

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OUTSOURCE ARCHIVE MANAGEMENT TO US

WE’LL TAKE CARE OF EVERYTHING

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