We will help you free up space and manage your files: secure archive storage, on-demand access to documents, retention planning, certified destruction, scanning & digitization, digital archiving software, digital mailroom.
TOTAL SOLUTION FOR YOUR ARCHIVE
Managing your archive can become extremely time consuming and expensive. Think of all the processes you need to put in place to guarantee safety and confidentiality of your documents and of the effort involved in ensuring appropriate storage conditions for your valuable documents. You also need to take into account retention periods, develop individual retention plans for different types of documents in your archive and take care of confidential destruction of eligible files. What about business continuity and access to important documents in the event of a disaster?
If you would like to free up space, reduce your records management costs, and make sure that your documents are available physically or digitally whenever you need them, Youston can help! Our team of records & information management (RIM) experts will take care of your document management challenges, store your passive (static) archive, manage your active (dynamic) archive, and help you free up your time and resources to focus on your core business activities.
We pick up & store your archive
Safe & Secure
We inventory, pick up & store your archive in a controlled environment at our safe & secure storage facility
We manage your archive for you
We take care of daily management of your active archive, including retention planning & destruction
Access your archive anytime
Access on demand
We scan or physically deliver the files you need; your documents are always available on demand; track & trace
We digitize your documents
Analogue to digital
We professionally scan & digitize all kinds of documents and even entire archives, export them to your DMS
We take care of your mail
We collect & digitize all your incoming documents / mail and deliver to the correct recipients in your company
We destroy your documents
We identify which documents reached the end of retention period & securely destroy them (with certificate)
We can scan & digitize all kinds of documents for your organization. It is entirely up to you whether you prefer to have only specific documents digitized or your entire archive made digitally available.
Secure transport of documents to our digitization centre