WE TAKE CARE OF YOUR ARCHIVE
SO YOU CAN FOCUS ON YOUR BUSINESS
We will help you free up space and manage your files: secure archive storage, on-demand access to documents, retention planning, certified destruction, scanning & digitization, digital archiving software, digital mailroom.
TOTAL SOLUTION FOR YOUR ARCHIVE
Managing your archive can become extremely time consuming and expensive. Think of all the processes you need to put in place to guarantee safety and confidentiality of your documents and of the effort involved in ensuring appropriate storage conditions for your valuable documents. You also need to take into account retention periods, develop individual retention plans for different types of documents in your archive and take care of confidential destruction of eligible files. What about business continuity and access to important documents in the event of a disaster?
If you would like to free up space, reduce your records management costs, and make sure that your documents are available physically or digitally whenever you need them, Youston can help! Our team of records & information management (RIM) experts will take care of your document management challenges, store your passive (static) archive, manage your active (dynamic) archive, and help you free up your time and resources to focus on your core business activities.
Storage
We pick up & store your archiveSafe & Secure
We inventory, pick up & store your archive in a controlled environment at our safe & secure storage facility
Archiving
We manage your archive for you100% OUTSOURCED
We take care of daily management of your active archive, including retention planning & destructionAvailability
Access your archive anytimeAccess on demand
We scan or physically deliver the files you need; your documents are always available on demand; track & traceDigitization
We digitize your documentsAnalogue to digital
We professionally scan & digitize all kinds of documents and even entire archives, export them to your DMS
Mailroom
We take care of your mailDigital mailroom
We collect & digitize all your incoming documents / mail and deliver to the correct recipients in your companyDestruction
We destroy your documents100% confidential
We identify which documents reached the end of retention period & securely destroy them (with certificate)
Storage & Archiving
We securely store and manage your archive. Your archive is always available for you to consult, and you can easily request for any document to be either digitized or physically delivered on demand.
Save space, reduce records management costs, ensure security, confidentiality & compliance, stay in full control of your archive and still access your documents from the comfort of your desk.
Scanning & Digitization
We can scan & digitize all kinds of documents for your organization. It is entirely up to you whether you prefer to have only specific documents digitized or your entire archive made digitally available.
Do you wish to combine scanning & digital archiving with physical archiving? No problem! We can safely store your documents & digitize only the ones that you really need or consult regularly.
Digital Mailroom
We will make sure that all your incoming paper documents and post are always available in digital format to the right people in your organization in a structured & timely manner.
Why not outsource your incoming mail processing to us? While we ensure that all your correspondence is processed correctly & efficiently you can devote your energy to your core business.