Affordable and Versatile Scanning Solution for the Municipal Archive of Hoogstraten
Use case scanfactory
Project description
Scenario
The Municipal Archive of Hoogstraten manages a rich collection of historical documents and archival materials. Like many smaller archives, it faces challenges related to limited budgets and resources, making the digitization of its collections difficult. The archive required a cost-effective scanning solution and guidance to set up an efficient digitization workflow to make its valuable heritage more accessible and sustainably preserved.
Youston was tasked with providing a tailored solution that aligned with the archive’s budget while ensuring high-quality results.
Challenges
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1. Budget Constraints
Challenge
Limited financial resources made it difficult for the archive to invest in high-end scanning solutions.Solution
Youston designed an affordable and versatile solution, selecting cost-effective equipment without compromising on quality or functionality. -
2. Lack of Established Workflow
Challenge
The archive needed a structured digitization process to ensure efficient scanning, storage, and metadata creation.Solution
Youston established a comprehensive digital workflow, creating a streamlined process for scanning, organizing, and preserving the archive’s materials. -
3. Staff Training
Challenge
Staff lacked the technical knowledge to operate scanning equipment and produce consistent results.Solution
Youston provided practical training, equipping the archive’s staff with the skills to independently produce high-quality digital copies.
Key Benefits
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Cost-Effective Solution
A tailored scanning setup designed to meet the archive’s financial and technical needs. -
Efficient Workflow
A structured digitization process ensures smooth scanning, metadata management, and sustainable preservation of the collection. -
High-Quality Scans
Despite budget constraints, the solution delivers excellent scan quality, preserving the archive’s materials for research and public use. -
Independence and Sustainability
Staff training and a scalable workflow enable the archive to independently continue its digitization efforts in the future.
Transformative impact
Thanks to Youston’s solution, the Municipal Archive of Hoogstraten now operates a cost-effective, scalable, and sustainable digitization process that:
- Improves Accessibility: The digitized collection is now more accessible for researchers and the public.
- Ensures Long-Term Preservation: The solution adheres to best practices for sustainable digital archiving.
- Empowers Independence: The archive’s staff now has the tools and knowledge to continue digitization autonomously.
- Supports Heritage Protection: The municipality’s cultural heritage is safeguarded for future generations.
By balancing affordability with functionality, Youston has made it possible for the archive to achieve its digitization goals while staying within budget.
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Relevant services
Archiving
Free up space and store your documents in our fully controlled facility, managed by professionals. Need 24/7 accessibility? We ensure retrieval within 60 minutes.
Digitization
Scanned, indexed and backed up online. The future of your archive is digital. Our promise: access from anywhere at any time, 0% risk of data loss and 100% trust.
iGuana iDM
Centrally archive your files with our state-of-the-art software system iGuana iDM: all your documents in one place. Centralized, easily accessible and 100% secure.
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